Medical chronologies for personal injury firms
Somebody has to read every page, find every visit, and get every date right. At most firms, that somebody is your paralegal, and the demand waits until they’re done.
The records land. 1,400 pages: the ER visit, the MRI, thirty physical therapy notes, three bills, and a stack of faxes scanned sideways.
Your paralegal reads it page by page, typing every visit into a table. At about 50 pages an hour, that’s 28 hours. Handwritten notes take at least twice as long.
r/paralegal, 2022r/paralegal, 2026“It took me a whole Saturday to do a medical chronology and then a whole Sunday to turn in something incomplete.”
A paralegal on r/paralegal, 2025The demand is due. There’s no time left to double-check, so the chronology goes out the way it is.
One PT note skipped on page 1,112. That treatment never makes it into the demand.
One date of service typed wrong, and the timeline you built your story on stops making sense.
“…you’re just missing stuff the other side is going to find, and use against your client.”
A personal injury paralegal on r/paralegal, 2026“If that deadline has passed, you can’t claim that damage.”
A paralegal on r/paralegal, 2026Every visit and bill left out is money left off the demand. Your client gets less, and so does your firm.
“…constantly worried about missing important details that could affect settlement negotiations.”
A new personal injury paralegal on r/paralegal, 2025of plaintiff firms say they’re at or beyond capacity, and 57% need a week or more to produce a demand letter.
Survey of 207 firms, March 2026 (commissioned by Supio, an AI vendor)“At my most 240 presuit cases churning about 60-75 demands per month… this is very unsustainable. I nearly had a meltdown every day.”
A personal injury paralegal on r/paralegal, 202528 hours of reading, a lost weekend, and a demand worth less than it should be. Every file. Every week.
Upload the records you already have. In minutes, your assistant reads every page and builds the whole medical chronology: every visit dated, in order, and cited to its page.
Date, provider, visit type, diagnosis, treatment. One row per visit, start to finish.
Click any line and the page opens, with the words it came from highlighted.
Billed amounts sit beside each visit, so a visit with no bill jumps out before the demand goes.
Download it as a Word document or spreadsheet and drop it straight into the case file.
In testing: all 209 visits found, and the chronology back in about 5 minutes. Files up to about 2,000 pages work today.
Typed pages, scans and most handwriting all go into the same chronology. Your assistant does the reading, so your paralegal doesn’t have to.
When it isn’t certain of a handwritten date, drug, dose or amount, it doesn’t guess. It shows that detail right next to the scan, so your paralegal confirms a short list instead of reading 1,400 pages.
This is a real result from the tool, run on made-up test records (no real patients). Follow the tour, or explore on your own: click any page number to open that page.
New here? A 7-step tour points at each part of the tool.
The demand goes out Friday and nobody spends Saturday reading PT notes. Weekends stay weekends.
Demands go out sooner, so fees come in sooner. Same team, more files, no new hire.
Plug in your own numbers.
Your team is spending
480 hours a year
reading and typing chronologies by hand. That’s $14,400 of your team’s time.
Defaults: 50 pages an hour is one paralegal’s rule of thumb (r/paralegal, 2022). Handwritten records can take twice as long (r/paralegal, 2026). $30 is about the median paralegal hourly pay of $30.24 (BLS, May 2025).
That’s the reading and typing you get back.
Compare what you pay now with a draft plan. It all runs in your browser. Nothing you type is sent anywhere.
Estimated monthly savings
$3,021–$3,381
How this is figured
Defaults come from vendors’ own published prices: $0.75 a page (Medcron), $1.50–$4.00 a page at many services (Chartely, Medcron), and $245–$350 for a 500-page file (Legal Tank). In-house pay is the BLS median (BLS, May 2025). Your rates may differ, so put in your own.
Records go from your computer straight to the AI provider, under your firm’s own account and key.
Nothing is uploaded to us or stored on our servers. There’s nothing of ours to breach.
Training off, zero retention requested, a written AI policy, and a line in your engagement letter. We help with all four.
Yes, because you never have to take its word for it. Every entry is cited to its page, so any line can be checked in one click. And nothing it’s unsure of is passed off as fact: those details are listed for you, right next to the scan.
One row per visit: date of service, provider, visit type, diagnosis, treatment, billed amount, and the page it came from. You get it as a Word document or a spreadsheet.
Yes. Your assistant reads typed pages, scans and most handwriting, and builds the whole chronology. When it isn’t certain of a handwritten date, drug, dose or amount, it doesn’t guess. It lists that detail next to the scan so your paralegal can confirm it, instead of reading the whole file.
In testing, a 1,983-page set of records came back in about 5 minutes with all 209 visits found. Files up to about 2,000 pages work today.
Your firm and the AI provider you pick. That’s it. Files go from your computer straight to the provider, under your firm’s own account. We never see your files and never store them. Nothing sits on our servers, so there’s nothing of ours to breach.
Yes, when it’s set up right. ABA Formal Opinion 512 says lawyers can use AI if they protect client confidentiality, supervise the tool, and check its work. Here that means four things: your firm’s own AI account with training turned off, zero data retention requested from the provider, a short written AI policy, and a line about AI in your engagement letter. We help you set up all four. Page citations make checking the work fast.
Usually not. HIPAA applies to health plans, healthcare providers, and the businesses that work for them. A plaintiff firm getting records with the client’s signed authorization is generally neither, so no business associate agreement is required. Some states have their own medical privacy laws, so check yours. If your firm wants a BAA anyway, the major AI providers will sign one with you directly, and they publish independent SOC 2 Type II security audits.
They stop doing a machine’s job and start doing theirs. Spotting the gap, the prior injury, the missing bill. Building a stronger demand. Calling the client back. Same people, more cases.
Yes. You upload the records PDF you already have and get back a Word document or spreadsheet you can attach to the case in CasePeer, Filevine, SmartAdvocate, Clio or a shared drive.
Draft pricing for firms with staff: Small Firm is $999 a month for up to 12 chronologies, Firm is $1,500 a month for up to 25, and Firm+ is unlimited from $2,500 a month. Solo lawyers have their own plans: Solo Lite at $249 a month for up to 3, and Solo at $499 a month for up to 8. On top of that, your firm pays the AI provider directly on its own account, which we estimate at $10–40 a case. Prices may change before launch, and you see the exact price before any work starts.
Ethics answer based on ABA Formal Opinion 512. HIPAA answer based on 45 CFR § 160.103 and HHS guidance; provider audits and BAAs per the Anthropic and OpenAI trust pages. General information, not legal or ethics advice.
Coming soon: records request follow-ups. Ask about it in your strategy session.
Spend this Friday sending the demand, not reading page 900. Let your assistant build the medical chronology.
Reddit quotes are individual posts, checked word for word against a public archive, with the year posted. Vendor figures are labelled. 28 hours is our math: 1,400 pages at 50 pages an hour. Test figures are from our own test run. The week described on this page is an illustration, not a real firm.